PROBUS CLUB OF RED HILL-ITHACA INC. STANDING RESOLUTIONS 2026
A. STANDING RESOLUTIONS REQUIRED BY THE CLUB’S CONSTITUTION
1. The Club will be managed by a Management Committee (“Committee”) comprising a President, a Vice-President, a Secretary, a Treasurer and 6 other members of the Committee in such roles as may be decided from time to time. (Constitution clause 7 (a).
2. At Red Hill-Ithaca Probus Club the president may serve a maximum of two consecutive terms.
At Red Hill-Ithaca Probus Club no maximum number of consecutive terms for which a committee member may serve is set. (Constitution clause 8(l)).
3. Nominations for election to the Committee will require a proposer and seconder by two Voting Members of the Club. (Constitution clause 8(b))
4. The Club will meet monthly at 9.30am on the 2nd Thursday of each month, except for December and January, at Red Hill Bowls, Sports and Community Club, Fulcher Road, Red Hill. 4059. (Constitution clause 12(a))
5. An annual subscription fee is determined by Members and is payable by 31 March each year. (Constitution clause 14(a)).
The annual subscription for 2026 shall be $50.00.
The joining fee payable by new members on admission to the club for 2026 shall be $20.00. The fee for members attending general meetings shall be $10.00 per member.
6. In Red Hill-Ithaca Probus Club the maximum number of Ordinary Members of the Club has been set at 100. (Constitution clause 5(f)).
7. There will be no Honorary Members. (Constitution clause 5(g)).
8. The Treasurer will submit financial reports to General Meetings on a quarterly basis, with brief summaries on intermediary months. (Constitution clause 10(b)).
9. Red Hill-Ithaca Probus Club is incorporated so the Secretary will act as the Public Officer if one is required. (Constitution clause 11).
10. Provided 14 days’ written notice has been given, these Standing Resolutions may be amended at any General Meeting of the Club, a quorum being present, by a simple majority vote of those members present and voting. (Constitution clause 25(a))
B. ADDITIONAL STANDING RESOLUTIONS
11. The Immediate Past President is an ex officio member of the Committee with voting rights by virtue of his or her past service as President.
12. The Committee is authorised to appoint assistants to any of the positions on the Committee. Assistants are not sitting members of the Committee and are not entitled to vote. However, if an assistant is acting for a member of the Committee in his or her absence, then the assistant will have one vote.
13. The President, Vice President, Treasurer and Secretary are the authorised signatories on the Club’s bank account(s), including Electronic Funds Transfers, provided always that any two of these signatories authorise such transactions Any four can be authorised from those listed above plus Membership Officer and Newsletter Editor, with any two to sign. However, any two members who are related, maintaining a personal relationship or of the same household whilst office bearers of the club may not jointly authorise the same payment.
14. The Treasurer, President and Secretary are authorised to use Electronic Funds Transfer (EFT) and Debit Card banking systems for club accounts.
15. The Committee will ensure that the Club’s annual financial statements will be certified, reviewed or audited if there is a legislative requirement to do so.
16. Visitors may attend a maximum of 3 meetings and/or activities of the Club. If a person continues to attend meetings and/or activities beyond this protocol, that person will be classified as a non-member and the Club will be required to pay the non-member capitation fee to PSPL.
17. Members are expected to attend not less than 50 % of the Club’s monthly meetings in any calendar year, subject to any leave of absence being granted by the Committee.
18. The Committee may grant a member leave of absence for a specified period on such conditions as it considers appropriate.
19. The Club will adopt a Privacy Policy that outlines how it will collect, hold, use and disclose members’ personal information.
20. The Activities co-ordinator will be reimbursed for costs incurred in the organisation of outings and is exempt from paying costs on the day of the outing.
21. The Club has adopted a Refund Policy for members unable to attend outings.
22. The Club has adopted a Risk Management Policy to ensure member safety
AMENDING STANDING RESOLUTIONS
a.To amend or replace a Standing Resolution, the members in a General Meeting must pass either an amendment to an existing Resolution or a new Resolution.
b. A Standing Resolution may be moved at a General Meeting from the floor with or without due notice depending on the nature of the motion. If the matter is contentious or is related to an existing Standing Resolution, 14 days’ written notice should be given to all members. Once the motion is moved it must be seconded and then, following discussion, a vote taken.
c. Changes to Standing Resolutions will normally require a simple majority vote of those members present and voting. However, a Club may select a higher majority vote (such as 75%) and that should be clearly stated in its Standing Resolutions.
d. A Standing Resolution remains on the books until such time as the Resolution no longer applies, is amended, rescinded or is over-ridden by a new Resolution.